Label Printers
🖨️ Label Printers: Setup, Settings & Best Practices
Getting a label printer set up properly can save time, money, and frustration. These specialized printers are optimized for fast, clean shipping label output — but only if configured correctly.
🧰 Initial Setup: What You Need
Item | Recommendation |
Printer Type | Direct Thermal (no ink needed) |
Label Size | 4x6 inches (standard) |
Label Format | PDF or PNG preferred |
Connection | USB or Wi-Fi |
We recommend popular models like:
Rollo Thermal Printer
Zebra ZD220/420 - Zebra ZP-450
Brother QL-1110NWB
⚙️ Key Printer Settings
Setting | What to Do | Why It Matters |
Paper Size | Set to 4x6 in (or 100x150 mm) | Prevents content from getting cropped |
Print Quality | Set to 300 dpi or higher | Ensures barcodes scan correctly |
Aspect Ratio Lock | ✅ Enable | Prevents stretching or cutoff issues |
Margins | Set to zero or none | Avoids unwanted spacing |
Auto-Cut (if available) | Enable for individual label cuts | Prevents wasted label stock |
Make these adjustments in both:
System print settings (Windows/macOS)
Printer-specific driver settings
🧪 Test Your Printer
Always print a sample label before live use:
✅ Make sure the full barcode and all text is visible✅ Verify label is centered and not shrunk or stretched✅ Test scan the barcode with a phone or scanner
🔄 Common Printer Issues & Fixes
Problem | Cause | Solution |
Label cuts off | Wrong label size | Check paper size in driver settings |
Label prints sideways | App orientation mismatch | Rotate label in app or printer driver |
Faded or missing lines | Dirty thermal head | Clean printer head using manufacturer’s instructions |
Multiple labels at once | Feed settings issue | Recalibrate label gap detection |
📦 Label Format Tips
Always download the label file — avoid printing directly from browser previews
If possible, use PDFs for clean resolution
Turn off “Fit to Page” to maintain sizing
Avoid mobile printing for precision-critical jobs
🧠 Summary: Label Printer Optimization
Checklist ✅ |
Set correct paper size (4x6) |
Enable aspect ratio lock |
Use 300 dpi resolution or better |
Calibrate label feed properly |
Test sample label before use |
Keep printer head clean |
Need Help?
If you're stuck during setup or having print issues, email us at info@shipgeni.us with your printer model and screenshots of your print settings — we’ll walk you through it.